If you need to permanently delete work items, see Remove or delete work items. If you want them to show up on a backlog or board, then you can make a minor change to them which resets the clock. You can still list these items using a query. You can use a record to create queries or reports.Ĭompleted or closed work items don't display on the backlogs and boards once their Changed Date is greater than a year old. Even if you set work items to Closed, Done, or Removed, the data store keeps a record. Your project maintains work items as long as the project is active. Removed: Work items in this state don't appear on any backlog or board.Also, when you change the portfolio backlog view to show backlog items, for example, to view Features to Product Backlog Items, work items in the closed and done state appear. However, they do appear on the sprint backlog pages, Kanban board, and taskboard. Closed / Done: Work items in this state don't appear on the portfolio backlog and backlog pages.When you change the state of a work item to Removed, Closed, or Done, the system responds as follows: To learn more, see Customize your work tracking experience. You can change the workflow to support other states, transitions, and reasons. You can update the status of a work item using the Kanban board or the taskboard by dragging it to its corresponding state column. Most WITs used by Agile tools, ones that appear on backlogs and boards, support any-to-any transitions. Each workflow consists of a set of states, the valid transitions between the states, and the reasons for transitioning the work item to the selected state. Workflow states support tracking the status of work as it moves from a new state to a closed or a done state. Workflow states, transitions, and reasons With capacity planning, teams can quickly determine if they are over or under capacity for a sprint.
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